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Bonita Teubes
Reliable and diligent individual with extensive adminstrative experience and solid organizational skills, working in a fast paced office environment. Excellent communication skills and a pleasant personality, can multi-task efficiently and adjust as per changing environments.
Show profile Hide profileCAREER SUMMARY
Junior Paralegal | J Fetting Service Provider Company (Pty) Ltd | 22 May 2017 - Present
Responsibilities:
• Perform general secretarial duties including but not limited to; switchboard duties, typing, data capturing, invoicing, emailing, scanning, photocopying, filing, monitoring and ordering of office stationery.
• Maintain filing systems and file all correspondence, invoices, statements, orders and quotations.
• Assist Director, Case Managers and staff with ad hoc tasks.
• Managing client files (updating physical and electronic files such as documents received and
outstanding).
• Assisting with document procurement such as South African police clearance certificates, unabridged birth & marriage certificates, arranging for translation of foreign language documents into English and assisting with authentication (Apostille and Legalization) of documents for use abroad.
• Arranging and coordinating for collection of documents, locally and internationally.
• Assisting with the drafting of visa applications and the final preparation prior to the submission
thereof.
• Corresponding and liaising with clients in relation to their visa applications and their required documents to finalize their respective applications.
• Corresponding with the Department of Home Affairs ("DHA"), the Visa Facilitation Service
Centre's ("VFS") and relevant Foreign Missions abroad to follow-up on pending visa
applications and requesting general information.
• Provide feedback to clients regarding their application status and arranging for the collection of
the outcome of their applications.
Administrative Receptionist | Modart (Pty) Ltd | 18 February 2013 - 19 May 2017
Responsibilities:
• Answered, screened and directed inbound phone calls.
• Received and relayed telephone and fax messages in a timely accurate fashion.
• Updated and distributed internal telephone list.
• Managed incoming and outgoing mail.
• Accepted mail and parcels and delivered it to the appropriate persons.
• Performed customer service functions including general requests for information.
• Directed customers to correct destinations, offices or meeting rooms.
• Provided secretarial support to management and office staff.
• Performed general secretarial duties including typing, faxing, emailing, and photocopying.
• Assisted management and office staff with ad hoc tasks.
• Maintained filing systems and filed all correspondence, invoices, statements, orders and quotations.
• Reported to management on certificates and documents that needed to be updated
annually.
• Completed and compiled final documentation for tenders.
• Liaised with forex companies on currency and administered payments as required.
• Submitted import documents to bank as required.
• Received and submitted CV's to Human Resources.
• Monitored use of office supplies and ordering thereof.
• Managed repair and maintenance of office equipment.
• Maintained a neat and tidy appearance of the reception area.
Receptionist | Graphicraft (Pty) Ltd | 08 January 2008 - 15 February 2013
Responsibilities:
• Received and greeted customers and visitors.
• Took and delivered telephone call messages
• Updated and distributed internal telephone list.
• Received and directed customers to correct destinations, offices or meeting rooms.
• Handled general complaints and issues of customers.
• Performed basic accounting work such as invoicing, credit card payments, cash receipts and petty cash.
• Performed general secretarial duties such as typing of quotations and general correspondence to customers and suppliers, faxing, emailing, photocopying and filing.
• Assisted management and office staff with ad hoc tasks.
• Received mail and delivered it to the appropriate persons.
• Managed incoming and outgoing mail.
• Monitored appropriate use of office supplies.
CAREER SUMMARY
Junior Paralegal | J Fetting Service Provider Company (Pty) Ltd | 22 May 2017 - Present
Responsibilities:
• Perform general secretarial duties including but not limited to; switchboard duties, typing, data capturing, invoicing, emailing, scanning, photocopying, filing, monitoring and ordering of office stationery.
• Maintain filing systems and file all correspondence, invoices, statements, orders and quotations.
• Assist Director, Case Managers and staff with ad hoc tasks.
• Managing client files (updating physical and electronic files such as documents received and
outstanding).
• Assisting with document procurement such as South African police clearance certificates, unabridged birth & marriage certificates, arranging for translation of foreign language documents into English and assisting with authentication (Apostille and Legalization) of documents for use abroad.
• Arranging and coordinating for collection of documents, locally and internationally.
• Assisting with the drafting of visa applications and the final preparation prior to the submission
thereof.
• Corresponding and liaising with clients in relation to their visa applications and their required documents to finalize their respective applications.
• Corresponding with the Department of Home Affairs ("DHA"), the Visa Facilitation Service
Centre's ("VFS") and relevant Foreign Missions abroad to follow-up on pending visa
applications and requesting general information.
• Provide feedback to clients regarding their application status and arranging for the collection of
the outcome of their applications.
Administrative Receptionist | Modart (Pty) Ltd | 18 February 2013 - 19 May 2017
Responsibilities:
• Answered, screened and directed inbound phone calls.
• Received and relayed telephone and fax messages in a timely accurate fashion.
• Updated and distributed internal telephone list.
• Managed incoming and outgoing mail.
• Accepted mail and parcels and delivered it to the appropriate persons.
• Performed customer service functions including general requests for information.
• Directed customers to correct destinations, offices or meeting rooms.
• Provided secretarial support to management and office staff.
• Performed general secretarial duties including typing, faxing, emailing, and photocopying.
• Assisted management and office staff with ad hoc tasks.
• Maintained filing systems and filed all correspondence, invoices, statements, orders and quotations.
• Reported to management on certificates and documents that needed to be updated
annually.
• Completed and compiled final documentation for tenders.
• Liaised with forex companies on currency and administered payments as required.
• Submitted import documents to bank as required.
• Received and submitted CV's to Human Resources.
• Monitored use of office supplies and ordering thereof.
• Managed repair and maintenance of office equipment.
• Maintained a neat and tidy appearance of the reception area.
Receptionist | Graphicraft (Pty) Ltd | 08 January 2008 - 15 February 2013
Responsibilities:
• Received and greeted customers and visitors.
• Took and delivered telephone call messages
• Updated and distributed internal telephone list.
• Received and directed customers to correct destinations, offices or meeting rooms.
• Handled general complaints and issues of customers.
• Performed basic accounting work such as invoicing, credit card payments, cash receipts and petty cash.
• Performed general secretarial duties such as typing of quotations and general correspondence to customers and suppliers, faxing, emailing, photocopying and filing.
• Assisted management and office staff with ad hoc tasks.
• Received mail and delivered it to the appropriate persons.
• Managed incoming and outgoing mail.
• Monitored appropriate use of office supplies.
