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Capital Management / Capital Programme Support Systems
• Compiling all Month End Financials and Reports
• Assisting in the Financial Rolling Plan
• Transfer of cost from AUC to CO
Software Applications
• Capture all the timesheets and project expenses on SAP
• Loading project documentation on Hyperwave
• Monitoring Project Schedule on Microsoft Project.
• Presentation preparation & Checking
Financial Accounting Practices and Systems
• Capturing Financial activities on SAP
• Prepare journals and cheque reqs. Followed up on outstanding payments.
• Validating invoices received from the customers against deliverables and ensuring that no double payments occur.
• Collating of timesheets from the team for the Project and Programme Manager. This includes validating accuracy and completeness of the timesheets and ensuring that there is no double booking of hours and that leave days correspond with the approved leave register. If all is in order the summary Task Order is compiled and the time and T&S are captured on the SAP.
• Ensure all invoices are processed for Billing and all commitment cleared for each month.
• Ensure payments to vendors take place
• Update project registers and tracking documentation
• Assisted in gathering information and compiling documents when the projects were being presented at the different investment committees for either more funds or time extensions.
Project Management
• Maintaining the 10 knowledge areas of PMBok and ensuring Eskom Governance are being followed
• Responsible in updating and maintaining of all project documentation.
• Gathering, validating, storing disseminating information as requested or required
• Obtaining the change requests from the project team and checking for compliance
• Assisted in preparing for the ISO audits
• Assisted in the close out process of the Maximo Replacement Programme. Made sure all the cost was transferred, business signed off on deliverables, etc.
Procurement Policies, Procedures & Processes / Commercial, NEC and procurement processes
• Assist in compiling Commercial Requests for Contract (RFC) and Task Orders
• Expediting requests through the workflow and signature process
• Liaising with the buyers on submission progress
• Supplying necessary information to the buyers where additional information may be required.
• Monitoring the active contracts to check cost per deliverables as well as available funds.
Risk and Contract Management
• Updating and maintaining the risk and issue register as the risks are being raised by the team members
• Ensuring that current contracts are being maintained i.e. available budget and within the time period

General
• Minute taking in meetings and forums
• Assist the current Project Delivery Manager with communications to the Programme and Project Managers, meeting bookings, signing on of resources, asset controlling and other general PA duties