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1) Employer: department of Statistics South Africa
Position: Internship (Finance)
Start/End date: From 02/04/2013 till to date
Responsibilities:
Creditors Payment Unit
• Ensuring that all sundry payments are paid within 30 days.
• Compile and capture journals on BAS.
• Reconcile and clear suspense account.
• Ensure completeness of payment batch before payment for audit trail purposes.
• Administer payments to service providers.
• Process payments on BAS and Logis, Vulindlela(Procurement Integration) and Safetyweb (Foreign Payments).
• Complying with Treasury Regulations, PFMA, GRAAP.
• Follow up pending payments on the system due to system errors.
• Perform daily reconciliation between BAS and LOGIS after the interface or the BAS run.
• Responsible for requesting a detailed payment report on our system (Disbursement Report)
• Responsible for reconciling supplier's statement against our report.
• Handle suppliers and employees queries.
• Reconciliation of provincial Cash reconciliation
• Payments, reporting and Cash Management
• Ensure reconciliation of all assigned Ledger accounts.
• All monthly reporting, assist in the preparation of the trial balance and financial statements.
• Report to the accounting officer on discovery of any unauthorised, irregular or fruitless and wasteful expenditure
Petty Cash Management
• Receive state monies.
• Safekeeping and issue receipts.
• Deposit monies received.
• Capturing of receipts and deposit.
• Check expenditure allocation and maintain a record of detailed expenditure for each official.
• Reconcile petty cash.
• Issuing petty cash

Debt Management Section
• Capturing Entity on BAS
• Capturing Debts on BAS
• Submit all difficult and all files which exceed R1500.00 to legal department
• Follow up on debtors in terms of monthly deductions for those debtors that are in service and ensure that unemployed debtors have sent sworn affidavits.
• Capture debt transaction on PERSAL before the PERSAL closure date
• Compiling and mailing of letters Stats SA debtors and attend to debtors enquiries
• Monthly reconciliation of debts (debt suspense)
• Filling of all debtors records in an appropriate manner
• Vigorous follow up of debt on a daily basis by means of sending letters, statement and telephone call
• Capturing write off on transition maintenance using the correct allocations
• Reconciliation of debt amount written off.

Payroll section
• Receive; Sort & Distribute pay slip to both provincial & head office.
• Administer Payroll Certificate.
• Prepare weekly payroll report.
• Making salary recalls & reversals.
• Attend to all queries related to salary matters.
• Processing salary supplementary payment to contract officials.
• Trace Debts, Reversal & Tax Debts
• Capture manual IRP5.
• Clear incorrect amount, tariffs and allocations on suspense account.
• Implementation of travel and subsistence claims.
• Maintenance of financial records.
• Manage Payroll document on Filing Section.
• Capture Employees allowances: Night Shift; Leave Discount; Overtime; Travel & subsistence Claims;
• Compile PERSAL and BAS reconciliation after every month closure