Personal Assistant to the Directors
| Remuneration: | market-related |
| Location: | Cape Town, Gardens, CBD |
| Education level: | Diploma |
| Job level: | Mid |
| Own transport required: | Yes |
| Type: | Permanent |
| Reference: | #PA@OEJ |
| Company: | One-eyed Jack |
About us:
One-eyed Jack is an entertainment marketing and events management company specialising in creating unforgettable experiences for our clients. With a dedication to excellence and a passion for innovation, we consistently deliver high-quality events that exceed expectations. As we continue to grow, we are seeking a dynamic and highly organised Personal Assistant to support our directors in their day-to-day operations.
Job description:
We are seeking a proactive and detail-oriented person to provide comprehensive support to our directors. The ideal candidate will thrive in a fast-paced environment, possess exceptional organisational skills, and demonstrate the ability to multitask effectively. As a key member of our team, the personal assistant will play a crucial role in ensuring the smooth operation of our company.
Responsibilities:- Act as the primary point of contact for the directors, managing their schedules, appointments, and travel arrangements.
- Coordinate and prioritise meetings, conference calls, and other events, ensuring timely communication and follow-up.
- Prepare and distribute agendas, presentations, and other materials for meetings and presentations.
- Conduct research and gather information as requested by the directors, providing relevant insights and analysis.
- Handle sensitive and confidential information with discretion and professionalism.
- Manage correspondence, including emails and phone calls, and respond on behalf of the directors when appropriate.
- Assist with project management tasks, including tracking deadlines, monitoring progress, and coordinating with internal teams.
- Anticipate the needs of the directors and proactively address any issues or concerns.
- Assist with personal tasks and errands as needed.
- Assist with office management tasks to support the broader team, including liaising with suppliers and ordering office necessities.
Qualifications:- Diploma or degree preferred.
- Ideally five years (minimum three years) proven experience as a personal assistant or similar role, preferably in a fast-paced environment.
- Exceptional organisational and time management skills.
- Strong attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Proficiency on a Mac, use of KeyNote, Microsoft Office Suite and other relevant software.
- Ability to work independently with minimal supervision.
- Flexibility to work long hours and weekends as needed.
- Discretion and confidentiality.
Other: Driver's licence and own car required.
Joining our team as a personal assistant coupled with office manager duties, offers a unique opportunity to work closely with our directors and contribute to the success of our company. If you are a proactive and dedicated professional with a passion for excellence, we encourage you to apply.
Please do not apply if you do not have the relevant qualifications above. Thank you. One-eyed Jack is an equal opportunity employer and values diversity in the workplace. We welcome applications from all qualified individuals.
Posted on 14 Mar 11:32, Closing date 13 May
